Here at Cal West Property Management we realize that having a good team makes all the difference. Property management is a growing industry with real opportunities to make a career, and a life, while serving the needs of our community, providing quality housing in San Jose, and various cities in the South Bay. We are always looking to improve our team, whether hiring for an existing job, or creating a new job for the right candidate. We are proud of our history of over 40 years of service. Our company was here in 1985. We survived big hair, waterbeds, shoulder pads, leg warmers, and Pac-Man. We plan to be here for many years to come. The job market is very competitive and we know that we must be willing to offer a package that competes in the Bay Area. Our full time staff receives a good wage and benefits including 401k, medical, dental, and vision coverage, vacation and more. Our office atmosphere is fun and challenging. If you like dealing with people and want to make a difference this could be your opportunity.

Current Opportunities

Cal West is looking for a project scheduling coordinator

Hourly Rate $27.00 to $35.00 an hour

Our busy residential property management firm is looking for a full-time project scheduling coordinator.

Job responsibilities include:

Create, assign, and keep track of work orders for various projects including move out tenant/owner expenses, renovations and general repairs.

Communicate with clients and receive approvals and funds for owner related work

Work on deadlines for the purpose of compliance with rules for returning security deposits. Follow up with vendors to help ensure all deadlines are met.

Work with Code enforcement to conduct city inspections with multi-unit buildings. Coordinate maintenance for this work and ensure that compliance is met.

Perform role in the property close out process. Verify the status of any open work orders/Cancel recurring work orders and communicate with vendors informing them of the last day of service. Pull keys and submit to accounting.

Notify tenants of annual recurring work orders such as gutter cleanings. Ensure the list is current. Remove old closed out properties from the list to maintain integrity.

Coordinate with backflow specialists to ensure compliance with backflow devices

Coordinate with insurance companies to handle emergency based repairs. Work with claims adjusters and ensure workflow completion

Manage material samples from vendors

Enter new vendors and ensure they have completed the vendor packet

Perform annual assessments as needed

Act as on-call emergency operator on a rotation basis

Employees may have the option to perform some of their work remotely.